Privacy Notice
Your personal data and privacy are important to TransiT. We cannot deliver our mission without collecting, holding and using your personal data. This guide explains what we do with personal information about you and why, the type of information we gather, how the information is used, and when and why we share information with others. This Privacy Notice applies to individuals and organisations who engage with this consultation exercise through email, interviews, surveys, workshops and focus groups.
Who we are
TransiT is a consultation exercise on digital twinning for the decarbonisation of transport, conducted by the Leaders, Prof Phil Greening of Heriot-Watt University and Prof David Flynn of Glasgow University, who have been selected by the Engineering and Physical Sciences Research Council to conduct this exercise. The project is managed by Heriot-Watt University, Edinburgh, UK, EH14 4AS.
What personal data we collect and why we collect it
We gather personal data from you when you provide details directly to us or, in some cases, where we access your details from publicly accessible sources such as your organisations website. In cases where we have not received your information directly from yourself we will contact you to inform you of this. We collect your name, organisation, job title, email address, phone number. The legal basis for the collection of this data is consent, and you may contact us to withdraw consent at any time.
For those who attend in-person consultation events we may take photographs, and other images and recordings of our events for possible use in our research. We may also use these images for publicity about the research in print and online on our websites and social media. We always inform people when filming and will only feature you in such promotional material with your consent. Copies may sometimes be retained for archiving in the public interest.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
A data-sharing agreement is held between the University of Glasgow and Heriot-Watt University for the purposes of conducting the research.
We may appoint organisations to work for us and contract with them as data processors for example to provide our IT services and communication systems.
In some situations we may have a legal obligation to share information to a third party for example to meet a statutory or regulatory obligation.
How long we retain your data
Your data will be retained for the duration of the consultation and for a period of up to six years for the purposes of informing you of the outcomes of the research, unless you withdraw consent before this time.
What rights you have over your data
| Informed | You have the right to know what we do with information about you and this is why we have provided this privacy notice. |
| Access | You can ask us for information on what data we process about you and can obtain a copy of this data. We will provide the data free of charge within one month of receiving your request. We may make a charge for additional copies of the same information. |
| Rectification | You can ask us to correct inaccurate or incomplete data. |
| Object | You can object to the use of data for direct marketing and in some other circumstances. |
| Erasure | In some circumstances you have the right to ask us to erase information about you. |
| Restrict processing | In some circumstances you can ask us to restrict the use of information about you. This might be if you have raised issues around the use of it and you want us not to use it whilst we investigate and respond. |
| Data portability | In some circumstances you can ask for a portable electronic copy of data about you. |
| Automated decision making and profiling | You have rights to not be subject to automated decision making. TransiT are not making decisions about you based on automated processing or profiling. |
| Complaints | If you are not happy with how we use information about you please contact our Data Protection Officer using the contact details listed below. If you are still not happy you can complain to the UK Information Commissioner’s Office. |
Data Protection Contact
Heriot-Watt Data Protection Officer Email: dataprotection@hw.ac.uk
